THE ELECTION PROCESS
Tabulation of Votes on Election Night
Equipment – Model 100 – Tabulating Machine
- 1 M100 is setup in each polling location
- The M100 is also used for counting of Early Ballots
- Logic & Accuracy Test is conducted by the Office of the Secretary of State 2 weeks prior to election day. This test is done in order to verify that the voting equipment and programs will correctly count the votes cast in the election.
- Upon receipt of ballot, voter’s signature is verified by County Recorder’s Office
- Ballots are sent to Elections Department for processing by Early Boards
- Consists of two workers per board of opposite parties
- Early ballots are put into precinct order and alphabetized within the precinct. This is done while the envelope is still sealed.
- One worker calls out the name on the ballot envelope while the other worker finds the name on the Precinct Register and writes “back” next to the name. Consecutive line number on Precinct Register is written on the ballot envelope.
- Envelopes are now opened and ballots are removed and kept folded until all are opened in order to maintain secrecy of ballot
- Envelopes and ballots are counted to ensure that there are equal numbers of each
- Ballots are unfolded and flattened for ease of feeding into M100
- When are Early Ballots Counted?
- One to two days before the election and through Election Day
- Early Ballots received in mail on Election Day are counted on Election Day
- Dropped Off Early Ballots at the polls must be verified by Recorder’s Office then to Elections Office for processing, usually counted a day or two after the election
- Results of Early Ballots are released at 8:00 p.m. on Election Night (except for dropped off early ballots at the polls)
- Results are transmitted electronically to County Elections Department – Some are transmitted directly from the precincts but most are transmitted from designated Central Counting Regions
- Initial Paperwork/Audit information is completed by Precinct Board Workers
- Precinct results are telephoned in to the Elections Department by the Inspector prior to transmission
- Those precincts not transmitting results from their site - 2 Board Workers of opposite parties take the M100 to the Central Counting Region for transmission of results by IT staff
- Once results are transmitted, Elections Department staff compares them with the called in information
· Precinct # & Name
· Number on M100 LCD Screen
· Number of Provisional Ballots
· Poll List Number
· Number of Spoiled Ballots
· Number of Dropped Off Early Ballots
Ø Includes Unofficial results including results from all precincts that reported 64 of 64 Early or ? of 64 Precinct
Ø Undervotes – An undervote occurs when a ballot shows the selection of less candidates or choices than are allowed in a given race.
Ø Overvotes – An overvote occurs when a ballot shows the selection of more candidates or choices than are allowed in a given race.
Canvass of Election Results
Ø Occurs 6 – 20 days after the General Election
The Board of Supervisors is presented with the Unofficial Election Results for their review and approval. Upon approval by the Board, the results then become the Official Election Results.
After Election Day
Ø Provisional Ballots
Ø Conditional Provisional Ballots
Ø Additional Early Ballots
Ø Hand Count